Bylaws

Intergroup # 09262
Region # 6
Revision date: November 23, 2013

BYLAWS of NOVA SCOTIA INTERGROUP OF OVEREATERS ANONYMOUS                                                                                      

ARTICLE 1 – NAME

The name of this organization shall be the Nova Scotia Intergroup of Overeaters Anonymous, hereinafter known as N.S. Intergroup.

ARTICLE 2 – PURPOSE

 Section1 – Purpose

The primary purpose of this organization is to aid those with the problem of compulsive eating through the Twelve Steps of Overeaters Anonymous, and to serve and represent the OA groups from which the Intergroup is formed; this Intergroup is in compliance with and qualifies as a self-supporting, non-profit organization exempt of Revenue Canada tax rules. (eg. group does not raise funds from outside activities.)

 Section 2 – The Twelve Steps

1. We admitted we were powerless over food — that our lives had become unmanageable.
2. Came to believe that a Power greater than ourselves could restore us to sanity.
3. Made a decision to turn our will and our lives over to the care of God as we understood Him.
4. Made a searching and fearless moral inventory of ourselves.
5. Admitted to God, to ourselves and to another human being the exact nature of our wrongs.
6. Were entirely ready to have God remove all these defects of character.
7. Humbly asked Him to remove our shortcomings.
8. Made a list of all persons we had harmed and became willing to make amends to them all.
9. Made direct amends to such people wherever possible, except when to do so would injure them or others.
10. Continued to take personal inventory and when we were wrong, promptly admitted it.
11. Sought through prayer and meditation to improve our conscious contact with God as we understood Him, praying only for knowledge of His will for us and the power to carry that out.
12. Having had a spiritual awakening as the result of these Steps, we tried to carry this message to compulsive overeaters and to practice these principles in all our affairs.

Section 3 – The Twelve Traditions

1. Our common welfare should come first; personal recovery depends upon OA unity.
2. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
3. The only requirement for OA membership is a desire to stop eating compulsively.
4. Each group should be autonomous except in matters affecting other groups or OA as a whole.
5. Each group has but one primary purpose — to carry its message to the compulsive overeater who still suffers.
6. An OA group ought never endorse, finance or lend the OA name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
7. Every OA group ought to be fully self-supporting, declining outside contributions.
8. Overeaters Anonymous should remain forever non-professional, but our service centers may employ special workers.
9. OA, as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
10. Overeaters Anonymous has no opinion on outside issues; hence the OA name ought never be drawn into public controversy.
11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, films, television and other public media of communication.
12. Anonymity is the spiritual foundation of all these Traditions, ever reminding us to place principles before personalities.

Section 4 – The Twelve Concepts of OA Service

Concept One The ultimate responsibility and authority for OA world services reside in the collective conscience of our whole Fellowship.
Concept Two The OA groups have delegated to the World Service Business Conference the active maintenance of our world services; thus, the World Service Business Conference is the voice, authority and effective conscience of OA as a whole.
Concept Three The right of decision, based on trust, makes effective leadership possible.
>Concept Four The right of participation ensures equality of opportunity for all in the decision-making process.
Concept Five Individuals have the right of appeal and petition in order to ensure that their opinions and personal grievances will be carefully considered.
Concept Six The World Service Business Conference has entrusted the Board of Trustees with the primary responsibility for the administration of Overeaters Anonymous.
Concept Seven The Board of Trustees has legal rights and responsibilities accorded to them by OA Bylaws, Subpart A; the rights and responsibilities of the World Service Business Conference are accorded to it by Tradition and by OA Bylaws, Subpart B.
Concept Eight The Board of Trustees has delegated to its Executive Committee the responsibility to administer the OA World Service Office.
Concept Nine Able, trusted servants, together with sound and appropriate methods of choosing them, are indispensable for effective functioning at all service levels.
Concept Ten Service responsibility is balanced by carefully defined service authority; therefore, duplication of efforts is avoided.
Concept Eleven Trustee administration of the World Service Office should always be assisted by the best standing committees, executives, staffs and consultants.
Concept Twelve The spiritual foundation for OA service ensures that:

(a) No OA committee or service body shall ever become the seat of perilous wealth or power;
(b) Sufficient operating funds, plus an ample reserve, shall be OA’s prudent financial principle;
(c) No OA member shall ever be placed in a position of unqualified authority;
(d) All important decisions shall be reached by discussion, vote and, whenever possible, by substantial unanimity;
(e) No service action shall ever be personally punitive or an incitement to public controversy; and
(f) No OA service committee or service board shall ever perform acts of government, and each shall always remain democratic in thought and action.

ARTICLE III – MEMBERS

Section 1 – Intergroup Membership

Membership of the Intergroup shall consist of the following:

A. The Intergroup Board;
B. Intergroup representatives (IRs), which shall consist of 1 member from each group within the geographic area. Visitors are welcome and are encouraged to participate in the discussion;

1) Geographic area shall be defined as Nova Scotia, Canada.

C. Group members not acting as IRs but elected or appointed to carry out specific duties, e.g., PI chair.

Section 2 – Qualifications These points shall define an Overeaters Anonymous group:

  1. As a group, they meet to practice the Twelve Steps and Twelve Traditions of Overeaters Anonymous, guided by the Twelve Concepts of OA Service.
  2. All who have the desire to stop eating compulsively are welcome in the group.
  3. No member is required to practice any actions in order to remain a member or to have a voice (share at a meeting).
  4. As a group they have no affiliation other than Overeaters Anonymous. 
  5. It has affiliated as an Overeaters Anonymous group by registering with the World Service Office. Virtual groups (groups which replicate face-to-face meetings through electronic media) may be an Overeaters Anonymous group if they:

1) otherwise meet the definition of Overeaters Anonymous groups;
2) are fully interactive; and
3) meet in real time.

Section 3 – Intergroup Representative:

A. Intergroup representatives shall be selected by the group conscience of the group they represent. Each IR shall be selected by any method deemed appropriate by their group. These IRs shall serve for a period designated by their group, always subject to recall by the group they represent. Each group shall be free to designate an alternate delegate when the necessity arises. B. IRs should be selected for his or her:

1. Willingness to attend IG meetings located around the province.
2. Regular attendance of the home group OA meeting.
3. Commitment to OA’s primary purpose and the goals of Intergroup.

C. The primary responsibility of the IR, is to represent their group at all meetings of the Intergroup, to act as a liaison between this Intergroup and their group, to see that all communication pertaining to Intergroup are made available and, where requested, read aloud to the group.

Section 4 – Absence of Intergroup Representatives                                                               The intergroup secretary shall notify representative group of any IRs’ absences.

Section 5 – Membership with voice and no vote may be:

A. Any member of the Fellowship who is not a duly elected representative or alternate.

ARTICLE IV – THE INTERGROUP BOARD

Section 1 – The Intergroup Board

A. The board shall consist of at least the chair, vice chair, secretary and treasurer.
B. The immediate past chair, at their option, can serve without vote as an ex-officio member of the Intergroup Board for one year. The Intergroup Board may also include other positions such as the World Service Business Conference delegates committee chair/regional representatives. Their duties shall be set by the policy adopted by the Intergroup and contained in the Intergroup job.
C. This Intergroup Board shall serve as the executive board. In the event the chair of the board should be unable to attend any meeting of the board, the next highest ranking executive officer in attendance shall serve as chair for that meeting.
D. The ranking of these officers shall serve as follows:

1) Vice chair
2) Treasurer
3) Secretary

Section 2 – Nominations to the Intergroup Board
Nominations to the board may be made from the floor at the time of election. A nominating committee may also be formed, at the discretion of the Intergroup.

Section 3 – Qualifications for the Intergroup Board

A. Working the Twelve Steps for OA for a minimum of 6 continuous months.
B. Familiarity with the Twelve Traditions of OA
C. Familiarity with the Twelve Concepts of OA service.
D. Actively pursuing or maintaining abstinence and following the program to the best of one’s ability.
E. Regular attendee of an active group for a period of 1 year and to have been an IR for 1 year.
F. The World Service Business Conference Delegate/alternate (whether or not a member of the Intergroup Board) shall have at least one (1) year of current abstinence, have 2 years or more service above the group level, and meet the qualifications and requirements as outlined and defined in the Overeaters Anonymous, Inc. Bylaws, Subpart B, Article X, Section 3, and as required for election to the Board by Article IV, Section 4, of these bylaws.
G. The regional representative/alternate (whether or not a member of the Intergroup Board) shall meet qualifications and requirements as outlined and defined in the Region # 6 Bylaws, and as required for election to the board by Article IV, Section 4, of these bylaws.

Section 4 – Method of Election

1) Meet all the qualifications as defined in Article IV, Section 3.

2) Understand the responsibilities of the position as defined in Article IV, Section 6, and as defined in the Intergroup job descriptions.

C. In order to be elected to membership on the Intergroup Board, a nominee must be present at the election meetings or, if absent, indicate agreement to let his/her name stand for nomination and then receive a majority vote of the IRs present.

Section 5 – Term of Office

A. Board members shall be elected to serve for a period of 1 year. The exceptions are members can stand again for a second term, after which they must step down.
B. Board members shall serve no more than two consecutive terms in the same office. 
C. After an interval of 2 years, a member may again be eligible for election to his or her prior office.
D. Upon election to the board, members shall cease to be a representative of their group and that group shall elect a new Intergroup representative.


Sections 6 – Responsibilities of the Intergroup Board

4) May attend all standing committee meetings;

A. The Chair:

1) Shall preside at all regular and special meetings of this Intergroup and Intergroup Board;
2) Shall be responsible for establishing the agenda for all Intergroup meetings;
3) May cast the deciding vote to make or break a tie;
          a) May participate in a ballot vote;
4) May attend all standing committee meetings
5) Shall ensure that the general account of the Intergroup be audited annually.;

B. The Vice Chair:

1) Shall serve in the absence of the chairman
2) Shall perform all other duties as prescribed in the Intergroup policy descriptions

C. The Secretary:

1) Shall see that minutes are kept of all Intergroup and Intergroup Board meetings and that a copy of the Intergroup minutes is printed and mailed to each Intergroup Representative. As a cooperative gesture, a copy of the minutes may be sent to the regional trustee
2) Shall maintain a file of all minutes of past meetings
3) Shall perform all other duties as prescribed in the Intergroup policy.

D. The Treasurer:

1) Shall maintain a chequing and savings account, if necessary, for disposal of Intergroup funds
2) Shall submit financial reports at each Intergroup meeting
3) Shall be cosignatory with one other appointee of the Intergroup Executive or board appointed OA group member

E. The Intergroup Board shall provide a means of conducting the Intergroup business in the case of emergencies and/or between meetings of the Intergroup

4) Shall perform all other duties as prescribed by the Intergroup policy for job descriptions.

Section 7 – Vacancies and Resignations

A. If a member of the Intergroup Board fails to attend two consecutive meetings without prior notice, his/her office may be declared vacant by a majority of those members present and voting
B. Any board member may resign at any time for any reason by giving the chairman of the Intergroup written notice.
C. Any board member of this Intergroup may be removed from office for due cause by a majority vote of the Intergroup executive at a regular or special meeting announced for that purpose.

Section 8 – Filling of Vacancies:

A. Vacancies shall be filled by a majority vote at that meeting in which the vacancy occurred, or at the next meeting or special meeting of the Intergroup. Such persons chosen to fill said vacancies shall serve for the remainder of the un-expired term.
B. A person chosen to fill any vacancy on the board shall meet the qualifications as defined in Article IV, Section 3, and be awarded all responsibilities of that position as described and defined in Article IV.

ARTICLE V – MEETINGS

Section 1 – Regular Meetings:

The Intergroup shall meet three times yearly in the third week of April, August and November, at a time and place designated by a majority of the voting members.

Section 2 – Annual Meetings:

 An annual meeting shall be held in the month of August for the election of officers.

Section 3 – Special Meetings:

A special meeting may be called at any time by a majority vote of the Intergroup Board, or by petition of 4 Intergroup members, or by giving notice as prescribed in Article V, Section four.

Section 4 – Method of Notifications

Notification of all meetings shall consist of notices prepared by the Intergroup secretary and distributed to each group secretary and/or IR once a month prior to the date of the meeting. Placing an announcement in the Intergroup newsletter, if any, or by mail, and at the prior Intergroup meeting is also considered proper notification.

Section 5 – Quorum:

Those voting members present at any meeting of this Intergroup shall constitute a quorum for all proceedings of the Intergroup.

Section 6 – Meeting Procedure

At the beginning of every meeting, OA’s Twelve Steps and Twelve Traditions shall be read. In addition, it is requested that the Twelve Concepts of OA Service be read. The hosting group may add the appropriate agenda.

ARTICLE VI – COMMITTEES

Section 1 – Standing Committees

The following standing committees may be established as required to carry out the purposes of Intergroup in the most effective and efficient manner. Standing committees may include but not be limited to:A. Newsletter;B. Public Information;C. Other committees deemed necessary on Intergroup work

Section 2 – Special Committees

The board shall designate such special committees as are deemed necessary for the welfare of the Intergroup.

Section 3 – Committee Appointments

The chair shall appoint a committee chairman from those IRs present who meet IR qualifications. A board member or any OA member present meeting the IR qualifications may be appointed chair of a standing or special committee with approval of the majority of the members present and voting.

Section 4 – Committee Procedures

Each standing or special committee shall be responsible for calling and holding meetings, and establishing its method of procedures, subject to the approval of the Intergroup Board and the guidelines of the Twelve Traditions of OA.

Section 5 – Committee Responsibility

Any committee decision and/or vote which establishes or changes a policy, sets a procedural plan for a special event, or expends funds in excess of the approved budget, shall require approval by the Intergroup prior to implementation. Each standing committee chairman shall submit a written report to the Intergroup at the next regular meeting, or at least by 30 days at the end of any specific event coordinated by that committee. If any monies are expended from an approved budget, a detailed and itemized report shall be included with the committee report.

Section 6 – Nominating Committee:

Intergroup may have a nominating committee to recommend persons to serve as officers, RRs, WSBC delegates, persons to fill vacancies and to serve on the next nominating committee. The number of members on the committee should be 3. The chairman of the Intergroup shall not serve on the committee, but may provide background information and input as requested by the committee.

Section 7 – Ex-officio Members:

A. Past committee chair may serve, at his or her option, in an ex-officio capacity in his or her respective committees.
B. The Intergroup chair is not an ex-officio member of any committees except the nominating committee.

Section 8 – Committee Bank Account

A. If it is deemed necessary by the board that a committee shall open a bank account, the following procedure shall be followed:

1) The committee chairman and the treasurer of the Intergroup shall be cosigners on the account. Two signatures shall be required on all cheques.
2) The committee chairman shall keep all financial records and shall present a detailed, itemized report of transactions to the Intergroup at the next regular or special Intergroup meeting following any event for which monies were expended or received.
3) The committee chairman, at his or her option, shall arrange for an audit of the committee account during the final month of each year. The audit shall take place at the same time as the audit for the general account of the Intergroup. (Treasurers report)

Section 9 – Vacancies

Should a vacancy, resignation, or removal of a committee chairman occur, all pertinent information shall be turned over to the Intergroup chairman. The chairman shall then appoint a new committee chairman to serve the remainder of the term.

Section 10 – Removal of Committee Chairman

A committee chair may be removed from office by a two-thirds (2/3) vote of the Intergroup Board. Removal is based on unworthy conduct, a return to compulsive eating, non-attendance, or group conscious for actions contrary to the traditions and intent of the OA program.

ARTICLE VII – SOURCE OF FUNDS

Section 1 – Source of Funds

A. Voluntary contributions of the member groups shall be the primary source of funds.
B. Secondary source of income may be such occasional projects or activities as may be authorized by the Intergroup according to Tradition Six.
C. The Intergroup may accept donations from OA members, conforming to the general practice of OA
D. The maximum allowable annual donation to the Intergroup by OA members is to be limited to an amount set by vote of the Intergroup and listed in the Intergroup policy manual.
E. The acceptance of bequests or donations from any outside source is prohibited.
F. The maximum allowable bequest to the Intergroup by OA members is to be limited to an amount set by a vote of the Intergroup as listed in the Intergroup Policy Manual.
G. The Intergroup shall not accept the responsibility for trusteeship over, or enter into the distribution or allocation of, funds set up outside of Overeaters Anonymous.

Section 2 – Prudent Reserve

There shall be no accumulation of funds beyond current necessities, with retention of only a prudent reserve for contingencies. Funds in excess shall be donated to Region #6 and the World Service Office yearly as budgeted and directed by the Intergroup.
Reserves include:

1) Rent of facilities for meetings.
2) Officer (IG) travel and lodging expenses to attend IG meetings. Approved expenses up to a maximum of $200/meeting.
3) WSO or Region 6 delegate approved travel expenses to a maximum of $500 support per delegate.

The rules contained in the current edition of Roberts’ Rules of Order Newly Revised shall govern this Intergroup in all cases to which they are applicable and in which they are not inconsistent with these bylaws, the Overeaters Anonymous, Inc. Bylaws, Subpart B or any special rules of order this Intergroup may adopt.

ARTICLE IX – AMENDMENTS TO THESE BYLAWS

These bylaws, with the exception of Article II, Sections 2, 3 and 4, may be amended at any time by a majority vote of the IRs and board members present at any regular or special meeting of the Intergroup, provided a copy of the proposed amendment has been submitted in writing and received by each group affiliated with this Intergroup at least 5 weeks prior to the meeting in which action is to be taken on the amendment.

ARTICLE X – MAJOR POLICY MATTERS

Section 1

A. Matters that affect this Intergroup and/or groups within its service area shall be referred to the board of this Intergroup.
B. Matters, which relate to Overeaters Anonymous as a whole, which affect Subpart A of the Bylaws of Overeaters Anonymous, Inc., shall be referred to the Board of Trustees.
C. Matters which affect Subpart B of the Bylaws of Overeaters Anonymous, Inc., or which relate to the Twelve Steps, Twelve Traditions and Twelve Concepts shall be referred to the World Service Business Conference.

ARTICLE XI – DISSOLUTION

In order to de-register, an Intergroup must submit a written request to the World Service Office, region chair and region trustee.

Section 1

Upon the dissolution of this association, after paying or adequately providing for the debts and obligations of the association, the remaining assets shall be distributed to the World Service Office of Overeaters Anonymous, and/or to Region #6 or to a non-profit fund, association, foundation or corporation, which is organized and operated exclusively for charitable, education, religious and/or scientific purposes and which has established its tax-exempt status with Revenue Canada.

Section 2

No part of the net earnings of this association shall ever inure to or be used for the benefit of, or be distributed to, its members, trustees, officers or other private persons, except that the association shall be empowered to pay reasonable compensation for services rendered and to make payment and distribution in furtherance of the express purposes for which it is formed.

Our Policies are being developed and will be placed here when completed…